Custom field labels replace the default (system-assigned) Iron Mountain Connect Records Management labels. As the system administrator, you assign meaningful labels that match the way your organisation uses a specific field. This enables you to easily repurpose a field and make the user interface more intuitive.

For example, your organisation uses the File Description fields to capture insurance provider information. You are able to add a custom field label that changes File Description 8 to Insurance Provider ID and another that changes File Description 9 to Employee Group Number.

Add and manage custom field labels from within custom box templates and custom file templates. Once created, custom field labels automatically display the next time users log in.

Each time you create, update or remove a custom field label, the change history on the custom box template is updated.

Assign custom field labels to the following fields:

BOX FIELDS

• Division* (if customer is division- and department-enabled)
• Department* (if customer is division and/or department-enabled)
• Alpha From*
• Alpha To *
• Major Description
• Long Description
• Minor Description
• Reference 1
• Record Code*
• Hold Code

* Customisable on both boxes and files; custom box label takes precedence

FILE FIELDS

• Division* (if customer is division- and department-enabled)
• Department* (if customer is division and/or department-enabled)
• Volume Number
• National Insurance Number
• Date of Birth
• Alpha From*
• Discharge Date
• Alpha To *
• Description 1
• Description 2
• Description 3
• Description 4
• Description 5
• Description 6
• Description 7
• Description 8
• Description 9
• Record Code*
• Type

* Customisable on both boxes and files; custom box label takes precedence

Custom Field Label Display Guidelines:

• Default labels display if there are no custom field labels
• Default labels display if multiple customers or record types are selected such as in the left-side search bar; custom box or file labels display when a single customer and a single record type are selected
• Custom box labels display if there is a custom box label and a custom file label for the same field (Division, Department, Alpha From, Alpha To, Record Code); the custom box label takes precedence
• Custom box labels display on box-only screens such as the Box Details screen
• Custom box labels display on individual box records such as in the Basket Items and Basket Details screens
• If there are no custom box field labels, custom file field labels or default field labels display when applicable
• Custom file labels display on file-only screens such as the File Details screen
• Custom file labels display on individual file records such as in the Basket Items and Basket Details screens
• If there are no custom file field labels, custom box field labels or default field labels display when applicable

Individual users control whether or not the custom field labels display on their Collection List and Search Results screens as well as on exports from both of these screens by setting theirgrid label preferences.